Trove Data Dictionary

Trove accepts data from many different types of institutions: Libraries, Museums, Galleries, Archives, Local Historical Societies, Online databases and more. With such a wide variety of institutions, there is also a wide variety of ways to describe these collections. To provide a single search across all these different data types, Trove accepts data in a single common format, a basic schema known as Simple Dublin Core.

Additionally, there are some additional elements from other schemas such as DCMI Terms that are also accepted to meet some of Trove’s specific display needs. There are also a small number of custom fields that allow Trove to properly display thumbnail images.

This is the complete list of the 31 data elements Trove accepts, and what type of data is expected in each of them. You’re welcome to include as many or as few as suit your data.

Abstract

Description: A summary of the resource eg the abstract from a peer-reviewed journal article.
Schema: DC Terms
Preferred: Use Description instead.
Display with the Trove Label: Summary
Mandatory: No

Examples
<dcterms:abstract>Broadside of Moreton Bay Courier extraordinary of Brisbane, Monday evening, July 2 1849. On the back is an MS map of the Moreton Bay area and rivers running into it purporting to be by I. Spence-Hermitt. </dcterms:abstract>

<abstract>Broadside of Moreton Bay Courier extraordinary of Brisbane, Monday evening, July 2 1849. On the back is an MS map of the Moreton Bay area and rivers running into it purporting to be by I. Spence-Hermitt. </abstract>

<meta name=”DC.Abstract” content=” Broadside of Moreton Bay Courier extraordinary of Brisbane, Monday evening, July 2 1849. On the back is an MS map of the Moreton Bay area and rivers running into it purporting to be by I. Spence-Hermitt.”/>

Audience

Description: A class of entity for whom the resource is intended or useful. Eg. Academic, Professional
Schema: DC Terms
Attributes: type (possible value is “lexileScore”)
Display with the Trove Label: Target Audience
Mandatory: No

Examples
<dcterms:audience>Academic</dcterms:audience>

<audience>Professional</audience>

<meta name=”DCTERMS.Audience” content=”Trade”/>

Bibliographic Citation

Description: A bibliographic reference for the resource. Recommended practice is to include sufficient bibliographic detail to identify the resource as unambiguously as possible.
Schema: DC Terms
Display with the Trove Label: Appears In
Attributes: type (possible values are “isbn”, “eisbn”, “dateIssued”, “issn”, “issue”, “placeOfPub”, “sourceCreator”, “volume”, “yearIssued”)
Mandatory: No

Examples

<dcterms:bibliographicCitation type="issn">1443-2269</dcterms:bibliographicCitation>

<bibliographicCitation type=”issue”>3</bibliographicCitation>

<meta name=”DCTERMS.BibliographicCitation.DateIssued” content=”2013-09-21”/>

Contributor

Description: An entity responsible for making contributions to the resource. Examples of a Contributor include a person, an organisation, or a service.
Schema: DC, DC Terms
Attributes: type (possible values are “conferenceOrganiser”, “owner”)
Display with the Trove Label: Other Contributor
Mandatory: No

Examples

<dc:contributor>D'Arcy, Constance Elizabeth (1879-1950)</dc:contributor>

<contributor type=”owner”>Emma McCarthy</contributor>

<meta name=”DC.Contributor” content=”Gilmore, Mary”/>

Coverage

Description: The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant. Spatial topic and spatial applicability may be a named place or a location specified by its geographic coordinates. Temporal topic may be a named period, date, or date range. A jurisdiction may be a named administrative entity or a geographic place to which the resource applies. Use of a controlled vocabulary is encouraged but not mandatory.
Schema: DC, DC Terms
Display with the Trove Label: Date or Place
Mandatory: No

Examples

<dc:coverage>Bogan River (N.S.W.)</dc:coverage>

<coverage>World War One, 1914-1918</coverage>

<meta name=”DC.Coverage” content=”Perth Metropolitan Area (W.A.)”/>

Creator

Description: An entity primarily responsible for making the resource. Examples of a Creator include a person, an organization, or a service.
Schema: DC, DC Terms
Attributes: type
Display with the Trove Label: Author, Creator
Mandatory: No

Examples

<dc:creator>Smith, Grace Cossington</dc:creator>

<creator>Bridget Elizabeth Whitelaw</creator>

<meta name=”DC.Creator” content=” Oomera Edwards”/>

Date

Description: A point or period of time associated with an event in the lifecycle of the resource. ISO-8601 format dates are used, ie yyyy-mm-dd
Schema: DC, DC Terms
Display with the Trove Label: Date
Mandatory: No

Examples

<dc:date>1914</dc:date>

<date>1974-08</date>

<meta name=”DC.Date” content=”2014-08-13”/>

Description

Description: An account of the resource. Description may include an abstract, a byline or a free-text account of the resource. When the fulltext of an article is available, include it in a description field with the additional attribute type=”fulltext”. Trove will index this text (return the record for a search on a word in the fulltext) but only display the first 200 characters. Users will need to visit your site to view the fulltext. Trove will only index the first 30,000 characters of a description field.
Schema: DC, DC Terms, Trove
Attributes: type (possible values are “byline”, “fulltext”)
Display with the Trove Label: Summary
Mandatory: No

Examples

<dc:description>Bathers group photo at Bronte Baths, looking north towards Bronte Park and Bronte Surf Life Saving Club.</dc:description>

<description type=”fulltext”>Shows dead ghost gums amongst snow, post bushfire possibly.</description>

<meta name=”DC.Description” content="Views of Cooma, dams, power stations, reservoirs and construction work and machinery."/>

Extent

Description: The size or duration of the resource eg. the number of pages, size of a computer file or length of a sound recording.
Schema: DC Terms
Display with the Trove Label: Physical Description
Mandatory: No

Examples

<dcterms:extent>3 p.</dcterms:isPartOf>

<extent>15 Mb</extent>

<meta name=”DCTERMS.Extent” content=”27 pages”/>

Free to Read

Description: Indicates an Open Access item. Including the free_to_read element indicates any user can freely access the full item online without authenticating or having to pay. No content is required in this tag, its presence indicates an item is Open Access and its absence indicates an item is not Open Access.
Schema: ALI
Display with the Trove Label: Does not yet display
Attributes: start_date (the date on which an item becomes free to read, for example when an embargo is lifted), end_date (the date on which the item ceases to be free to read, for example when a free trial period ends). These dates should be in ISO-8601 format, ie yyyy-mm-dd
Mandatory: No

Examples

<ali:free_to_read/>

<ali:free_to_read start_date="2016-01-25"/>

<ali:free_to_read start_date="2012-01-25" end_date="2015-12-25"/>
<free_to_read/>

<free_to_read start_date=”2016-01-25”/>

<meta name="ALI.Free_to_read"/>

<meta name="ALI.Free_to_read.Start_date" content="2016-01-25"/>

Identifier

Description: A local system identifier OR A URL to the resource, a version of the resource, or a related item. For long-term viability of the record a permanent URL such as a handle or purl should be used, rather than a system-specific URL. Include the linktype attribute will give Trove further data about the nature of the resource available, and should be included with all URLs.
Schema: DC, DC Terms, Trove
Attributes: linktype. Possible values are:
• “fulltext” – the item, or a version of it, is available online in its entirety.
• “notonline” – no version of the item is available online and this link leads to a metadata record only
• “restricted” – the item is available online but access to this URL is restricted eg. users are required to login, be on site or encounter a paywall
• “thumbnail” – this URL is a BMP, GIF, JPG or PNG image file for a small-sized image that represents this item. It will display on the search results and work screen in Trove
• “unknown” –the nature of the resource in this URL is unknown
• “searchable resource” – this is a http:// URI for a related full text resource such as a file or document like a finding aid, transcript, list or other document in either XML, TXT, PDF or HTML format. The contents of resource will be fully indexed by Trove so that the related record will be discoverable. When someone in Trove searches on a term only found in the document, it will return the record for the document, and a link to the full text resource.
Note: URIs with the prefix https:// are not able to be indexed as a searchable resource
Display with the Trove Label: Identifier, Available online (where linktype=”fulltext”) or as the thumbnail image
Mandatory: Yes

Examples

<dc:identifier>P125416</dc:identifier>
<dc:identifier linktype="fulltext”>http://handle.unsw.edu.au/1959.4/43637</dc:identifier>
<dc:identifier linktype= “thumbnail“>http://nla.gov.au/nla.pic-an3644559-1-t</dc:identifier>

<identifier>AUS4561.8790</identifier>
<identifier linktype=”notonline”> http://hdl.handle.net/2328/10939</identifier>

<meta name=”DC.Identifier” content=”067002872X”/>
<meta name=”DC.Identifier” content=”http:/​/​nla.gov.au/​nla.pic-vn3260556”/>
<meta name=”DC.Identifier.Fulltext” content=”http:/​/​nla.gov.au/​nla.pic-vn3260556”/>

Is Part Of

Description: A related resource in which the described resource is physically or logically included. Eg a photograph or manuscript collection
Schema: DC Terms
Attributes: type (possible values are “conference”, “publication”, “series”)
Display with the Trove Label: Appears in, Part of, Series (where type=”series”), Summary (where type=”publication”)
Mandatory: No

Examples

<dcterms:isPartOf>ABC Television. 7:30 Report</dcterms:isPartOf>

<isPartOf>Pryor collection of cartoons and drawings</isPartOf>

<meta name=”DCTERMS.IsPartOf” content=”Is part of the Contemporary Life Collection”/>

Issued

Description: Date of formal issuance (e.g., publication) of the resource. ISO-8601 format dates are used, ie yyyy-mm-dd
Schema: DC Terms
Preferred: Use Date instead.
Display with the Trove Label: Published
Mandatory: No

Examples

<dcterms:issued>1899</dcterms:issued>

<issued>2013-06-18</issued>

<meta name=”DCTERMS.Issued” content=”1979”/>

Language

Description: A language of the resource. ISO-639-2 is preferred (3 letter language codes). Plain text can also be used. If your system keeps ISO-639-1 language codes, combines a language with a country code (ISO-3166), or uses another standard please let the Trove team know at setup time. A special mapping will be applied to your data.
Schema: DC
Display with the Trove Label: Language
Mandatory: No

Examples

<dc:language>eng</dc:language>

<language>fre</language>

<meta name=”DC.Language” content="fre"/>

License Ref

Description: A URL pointing to a licence – ideally human and machine readable – that explains the terms for use or re-use of the content.
Schema: ALI
Attributes: start_date (the date at which these licence conditions begin to apply), end_date (the date at which these licence conditions cease to apply). These dates should be in ISO-8601 format, ie yyyy-mm-dd
Display with the Trove Label: Does not yet display
Mandatory: No

Examples

<ali:license_ref start_date="2012-01-25">http://creativecommons.org/licenses/by/3.0/</ali:license_ref>

<license_ref>http://creativecommons.org/licenses/by/3.0/</license_ref>

<meta name="ALI.License_ref" content="http://creativecommons.org/licenses/by/3.0/"/>

Medium

Description: The material or physical carrier of the resource.
Schema: DCTERMS
Display with the Trove Label: Physical Description
Mandatory: No

Examples

<dcterms:medium>oil on wood</dcterms:medium>

<medium> cotton fabric with sequins</medium>

<meta name=”DCTERMS.Medium” content=”glass and clay”/>

Medium Resolution (deprecated)

Schema: Picture Australia (now ceased), Trove
Preferred: Use viewcopy instead
Description: The URL of a medium sized version of the image hosted on your server. Medium resolution is a legacy element from the Picture Australia namespace that was deprecated in 2011.
Display with the Trove Label: Does not yet display
Mandatory: No

Examples
<pa:viewcopy>http://acms.sl.nsw.gov.au/_DAMl/image/17/132/hall_38501r.jpg</pa:viewcopy>

<viewcopy>http://www.catalogue.lmc.nsw.gov.au/lh/images/jpeg/2010KK/1000007292.jpg</ viewcopy>

<meta name=”PA.Viewcopy” content=http://www.slwa.wa.gov.au/images/pd066/066992PD.jpg”/>

Publisher

Schema: DC
Description: An entity responsible for making the resource available. Examples of a publisher include a person, an organisation, or a service. Typically, the name of a publisher should be used to indicate the entity.
Display with the Trove Label: Published
Mandatory: No

Examples

<dc:publisher>John Wiley and Sons</dc:publisher>

<publisher>National Clearinghouse for Youth Studies</publisher>

<meta name=”DC.Publisher” content=”Australian Maritime Safety Authority, Australian Government”/>

Relation

Schema: DC
Description: A related resource; a version of the work, or a significant part of the work. Recommended best practice is to reference the resource by means of a string or number conforming to a formal identification system, for example a permanent URL. ARC or NHMRC grant numbers can also be entered as a permanent URL.
Display with the Trove Label: Related Resource
Mandatory: No

Examples
<dc:relation>http:/​/​purl.org/​au-research/​grants/​arc/​DP0665198</dc:relation>

<dc:relation>http:/​/​dx.doi.org/​10.1080/​00049670.2015.1041215</dc:relation>

<relation>http://www.ngv.vic.gov.au/collection/pub/artistItemListing?artistID=3677</relation>

<meta name=”DC.Relation” content=”Ruth Hollick collection”/>

Rights

Schema: DC
Description: Information about rights held in and over the resource. Copyright should be asserted if known. Free text or a URI is acceptable e.g. link to a Creative Commons licence. For better display in Trove a standard licence should be included in the Licence Ref element instead.
Display with the Trove Label: Terms of Use
Attributes: type. Possible values are:

  • ”metadata” – the rights statement pertains to the metadata record and not the item it describes.

Mandatory: No

Examples

<dc:rights>http://creativecommons.org/licenses/by-nc/4.0/</dc:rights>

<dc:rights>Reproduction rights owned by the State Library of New South Wales</dc:rights>

<rights>Copyright owned by Kelvin Rowley. Permission for limited re-use is provided under the terms of the Australian Creative Commons Attribution Non-commercial No Derivatives (by-nc-nd) licence.</rights>

<meta name=”DC.Rights” content=”No copyright restrictions apply”/>

Source

Schema: DC
Description: A related resource from which the described resource is derived, for example the print book from which an image was scanned
Display with the Trove Label: Part of
Mandatory: No

Examples

<dc:source>Originally published as Ellis Rowan : a flower-hunter in Queensland' /​ Judith McKay /​ Queensland Museum. 1990</dc:source>

<source>urn:ISBN: 9780207199356</source>

<meta name=”DC.Source” content=”urn:ISBN: 0006369065”/>

Spatial

Schema: DCTERMS
Description: Spatial characteristics of the resource. Eg. the location a photograph was taken
Display with the Trove Label: Subjects (Place)
Mandatory: No

Examples

<dcterms:spatial>Bondi, NSW</dcterms:spatial>

<spatial>Queensland</spatial>

<meta name=”DCTerms.Coverage.Spatial” content=”Tidbinbilla, ACT”/>

Subject

Schema: DC
Description: The topic of the content of the resource. Use of a controlled vocabulary such as the Australian Pictorial Thesaurus, LCSH or the Australian Extension to LCSH is encouraged but not mandatory.
Display with the Trove Label: Subjects
Mandatory: No

Examples

<dc:subject>Radio astronomy -- New South Wales -- Parkes -- Photographs.</dc:subject>

<subject>Sydney Olympic Games, 2000</subject>

<meta name=”DC.Subject” content=”Water skiing”/>

Table of Contents

Schema: DCTERMS
Description: A list of subunits of the resource eg Book chapter headings. This field is split on “-- “ and displayed as a list.
Display with the Trove Label: Contents
Mandatory: No

Examples

<dcterms:tableOfContents> Machine generated contents note: pt. 1 Becoming Skilled at Computing -- ch. 1 Defining Information Technology -- Terms of Endearment -- Computation's Greatest Hits -- Terms of Endearment -- Computers, Software, Algorithms -- The Words for Ideas -- Summary -- Try It Solutions -- Review Questions -- ch. 2 Exploring the Human-Computer Interface -- Face It, It's a Computer -- A Few Useful Concepts -- Perfect Reproduction -- What We See and What We Think -- Summary -- Try It Solutions -- Review Questions -- ch. 3 The Basics of Networking -- Making the Connection -- Comparing Communication Types -- The Medium of the Message -- The World Wide Web -- File Structure -- Summary -- Try It Solutions -- Review Questions -- ch. 4 A Hypertext Markup Language Primer -- Marking Up with HTML -- Marking Up with HTML -- Lab Practice I -- Structuring Documents -- Lab Practice II -- Get Into Style with CSS -- Marking Links and Images -- Referring to Files -- Span, Lists, Tables, and Boxes --</dcterms:tableOfContents>

<tableOfContents> HUMANS AND SUSTAINABILITY: AN OVERVIEW -- 1.Environmental Problems, Their Causes, And Sustainability -- Key Questions -- Core Case Study A Vision Of A More Sustainable World In 2065 -- 1-1.What Are Some Principles Of Sustainability? -- 1-2.How Are Our Ecological Footprints Affecting The Earth? -- Case Study China's Growing Number Of Affluent Consumers -- 1-3.Why Do We Have Environmental Problems? -- 1-4.What Is An Environmentally Sustainable Society? -- Individuals Matter Tuy Sereivathana: Elephant Protector -- Tying It All Together A Vision Of A More Sustainable Earth -- Chapter Review -- Critical Thinking -- Doing Environmental Science -- Global Environment Watch Exercise -- Ecological Footprint Analysis -- SCIENCE, ECOLOGICAL PRINCIPLES, AND SUSTAINABILITY -- 2.Science, Matter, Energy, And Systems -- Key Questions -- Core Case Study How Do Scientists Learn About Nature? Experimenting With A Forest -- 2-1.What Do Scientists Do? --</tableOfContents>

<meta name=”DCTERMS.Description.TableOfContents” content=”Big cat masks -- Bendy monkeys -- Japanese fish kites -- Horse puppet -- Cartoon animals -- Flippy frogs -- Egg box bugs -- Furry hamster -- Pom-pom animals -- Snappy croc -- Dancing dragon -- Cake-pop piglets -- Crazy penguin cards -- Templates -- Further information & index”/>

Temporal

Schema: DCTERMS
Description: Temporal characteristics of the resource. This can be a year, date range or named period.
Display with the Trove Label: Subjects (Date)
Mandatory: No

Examples

<dcterms:temporal>1914-1918</dcterms:temporal>

<temporal>The Great Depression</temporal>

<meta name=”DC.Coverage.Temporal” content=”1987”/>

Thumbnail (deprecated)

Schema: Picture Australia (now ceased), Trove
Preferred: Use <identifier linktype=”thumbnail”> instead
Description: The URL of a small or thumbnail-sized version of the image hosted on your server. Thumbnail is a legacy element from the Picture Australia namespace that was deprecated in 2011.
Display in Trove: One the Search results, Work and Version screen.
Mandatory: No

Examples

<dc:identifier linktype="thumbnail>http://nla.gov.au/nla.pic-vn4350558-t</dc:identifier>

<identifier linktype=”thumbnail”>http://digitalcollections.qut.edu.au/2060/1.hasmediumThumbnailVersion/3_Classroom_Students__1894_QUT.jpg</identifier>

<meta name="DC.Identifier.Thumbnail" content=”http://recordsearch.naa.gov.au/scripts/SearchOld.asp?O=IMS2&S=1&Number=1...”/>

Title

Schema: DC
Description: A name given to the resource.
Display with the Trove Label: Title
Mandatory: Yes

Examples

<dc:title>Sunset over Uluru and the Olgas</dc:title>

<title>Relation between charge carrier mobility and lifetime in organic photovoltaics</title>

<meta name=”DC.Title” content=”Major Mitchell's cockatoo (Cacatua leadbeateri leadbeateri) : citron-crested cockatoo (Cacatua sulphurea citrinocristata) ; lesser sulphur-crested cockatoo (Cacatua sulphurea sulphurea) W.T. Cooper”/>

Type

Schema: DC
Description: The nature or genre of the resource.
Display with the Trove Label: Physical Description
Mandatory: No
Zones:
The value of the type field determines the zone your record goes into. ‘Article’ is the default type and will place your item in the ‘Journals, Articles and Datasets’ zone if your type does not match to one in the following list. 

Zone

Type

Books

archived website, audio book, book, braille, dissertation, doctorate, ebook, illustrat*, large print, monograph, musical score, talking book, thesis

Diaries, Letters and Archives

archiv*, business record, correspondence, financial record,letter, manuscript, personal papers, scrapbook

Journals, Articles and Datasets

article, abstract, book section, chapter, chapter review, conference, conference item, conference paper, conference poster, dataset, discussion paper, journal, newspaper, periodical, preprint, report, review, serial, working paper

Maps

aerial photograph, atlas, globe

Music, Sound and Video

audio, audio book, broadcast, broadcast transcript, lecture, interview, motion picture, moving image, music, oral, radio score, sheet music, sound, speaking, story, talking book, video

Pictures, Photos and Objects

cartoon, chart, diagram, drawing, engraving, etching,flash card, graph, image, ink, lithograph, object, original art work, painting, pencil, photograph, postcard, poster, sketch, table,watercolo*

The ‘Archived Websites’, ‘Digitised Newspapers’ and ‘People and Organisations’ zones do not display Dublin Core-based records.
Examples

<dc:type>image</dc:type>

<type>thesis</type>

<meta name="DC.Type" content="chapter"/>

Viewcopy

Schema: Picture Australia (now ceased), Trove
Description: The URL of a medium sized version of the image hosted on your server.
Display with the Trove Label: This URL does not currently display in Trove. It is used by external developers and may be used in future releases of Trove.
Mandatory: No

Examples
<pa:viewcopy>http://acms.sl.nsw.gov.au/_DAMl/image/17/132/hall_38501r.jpg</pa:viewcopy>

<viewcopy>http://www.catalogue.lmc.nsw.gov.au/lh/images/jpeg/2010KK/1000007292.jpg</ viewcopy>

<meta name=”PA.Viewcopy” content=http://www.slwa.wa.gov.au/images/pd066/066992PD.jpg”/>